Dear KESC Partner,

The Kentucky Emergency Services Conference Board of Directors and Exhibit Hall Committee would like to cordially invite you to participate in our annual conference to be held on Tuesday September 7th through Friday, September 10th at Louisville's Airport Crowne Plaza Hotel. This year's theme is 

Our conference attendees have been very loyal to our industry partners over the years. If you've never participated in the KESC then you've missed an exciting opportunity to grow your business through direct contact with 911 and Emergency Management decision makers from across the state.

    The 2021 Exhibit Hall setup will be Tuesday, September 7th from 12pm - 5pm. Late setup will be Wednesday September 8th, from 7:00 am - 9:30 am, the vendor hall will open at 10:00 am. here will be a reception with exhibitors including food and door prizes from 5:30 pm - 7:30 pm on Wednesday the September 8th. Teardown will commence on Thursday September 9th at 2 pm after an extended lunch in the exhibit area to provide you with more time for attendee interaction

The success of our past conferences is due largely in part to the generosity of our partners and without you that continued success would not be possible. Please consider participating in our sponsorship program by choosing a sponsorship level.  We also need conference bags and bag stuffing goodies. Ad space is available in the conference brochure. 

Lastly don't miss out on great exhibit space. We are assigning spaces on first-come basis. Once you register, an email will be sent with the vendor hall floor plan and open booths. You may reserve your booth then and add your attendees based on your submission. You will also receive an email from our QuickBooks account for online payment.  


For more information contact our Exhibit Hall Coordinator, Buford Hurley by email at, or by telephone at (606) 473-0157. We look forward to seeing you in the Derby City.



"Back to  the 80's"

Select Booth - (Only Platinum or Gold Sponsorship provide Booths)
Click the appropriate sponsorship level.
Will you require electricity? - $ 50.00

Thanks for submitting!

Exhibit Hall Booth


Early Bird (before June 30) $725.00
(After June 30) $750.00


(1) 8' wide x 30" height skirted table
(2) folding chairs
(1) wastebasket
7" x 44" booth ID sign 
(2) Attendee name badges / Lunch for each badge
Meals in Exhibit Hall (with name badge)
Wireless Internet available in exhibit area


Exhibit Hall Booth    


Early Bird (before June 30) 1,255.00
(After June 30) $1,280.00

Twice the size as traditional space

(2) 8' wide x 30" height skirted table
(4) folding chairs
(1) wastebasket
7" x 44" booth ID sign 
(4) Attendee name badges / Lunch for each badge
Meals in Exhibit Hall (with name badge)
Prime locations (row ends, near entry exit, large corner areas)
Half page color brochure ad
Wireless Internet available in exhibit area
Electrical access


Exhibit Booth Options

Additional Name Badge (Meal Package)    $100.00

Banquet Ticket (not included with Meal Package)    $  60.00

Electrical Service (included with premium space)    $  50.00


Conference Bulletin Ad Space

Ad Size                  Black/White         Full Color
Quarter Page         
 $75.00                 $100.00
Half Page                 $125.00               $150.00
Full Page                 $200.00               $250.00
Covers                        N/A                  $350.00




Platinum Package

Gold Package

Silver Package

Bronze Package

Friend Package

Sponsorship (5 Total)

Sponsorship (1 or 2)

Sponsorship (1 or 2)


$ 5,000 or Greater

$ 3,000 to $ 4,999

$ 1,000 to $ 2,999

$ 500 to $ 999

$ 300 to $ 499

$ 1500




Premium Exhibit Booth, Ad Space, Event Signage

Standard Exhibit Booth, Ad Space, Event Signage

Ad Space, Event Signage, Website Recognition 

Ad Space, Event Signage, Website Recognition 

Ad Space, Event Signage, Website Recognition 

Break Sponsor

Welcome Reception Sponsor

Conference bags

Exhibit Hall Highlights

"    Industry Partner setup window is Tuesday, September 7th from 12 pm - 5 pm. Late setup is available Wednesday, September 8th from 7 am to 9:30 am. All Industry Partners shall be setup and open from 10 am until 2 pm on Wednesday, September 8th .

"   Welcome Reception Tuesday night September 7th from 8 to 11. 

"   **New** After hearing our industry partners suggestions, we will offer lunch instead of breakfast this year on Wednesday and Thursday. 

"  Private demonstrations in the hall may be scheduled between 2 pm and 5 pm on Wednesday, September 8th. 

"   Industry Partner reception Wednesday, September 8th from 5:30 pm to 7:30 pm with door prizes.

"  Exhibit Hall teardown Thursday September 9th at 2:00pm


In an effort to make best use of the exhibitor's time, the Exhibit Hall will be open for general viewing during the listed times only.  Exhibitors are welcome to attend to other business or make appointments with attendees for one on one discussions and/or individual demonstrations when the hall is closed.

About the Exhibit Hall

"  2,805 sq. ft. expanded exhibit area with color coordinated drape back and divider walls 

" Attendee lunch ticket supplied with badge for Wednesday and Thursday

"  Presentation space available (first come first serve basis)

Brochure Ad Details

"  Finished booklet size is 5.5" x 8.5" vertical, saddle-stitch bind.

"  Only ads on the cover may bleed. Please add .125" for bleeds (Live image area 5x8). Finished ad should measure 5.75x8.75.

" Inside ads should be 5x8 (full page), 5x4 (half page horizontal), 2.5x8 (half page vertical), 2.5x4 (quarter page).

"  Ads may be full-color (digitally produced).

"  Layout is completed in Adobe InDesign. Ads should be CMYK color mode, 300dpi. Most all image formats are accepted (pdf, tiff, jpeg, eps, etc.). Outline or include fonts, if possible. Other formats may be accepted if an applicable proof is provided. (A vector file is always best for highest quality)

"  All program artwork must be submitted by August 17th, 2021. No exceptions!

Sponsorship Opportunities

" We offer multiple sponsorship opportunities for our Industry Partners. If you are interested in a meal, special event, hospitality room, breaks, or will supplying material such as lanyards and bags for our attendees please contact Buford Hurley by email at or by phone at (606) 473-0157. 

"  Ads included with sponsorship may be upgraded to a higher level for half the regular price as space is available.

Industry Partner Incentive

"   Early bird registration before June 30, 2021: